The Teachers Service Commission has outlined steps to follow when filling death gratuity claims as it moves to ease the payment process.

Main Obstacles Behind Delayed Payment

It identified poor documentation

filing wrong declaration forms

family disputes

inability to trace the next of kin

Procedure

The Commission advised employees to regularly update the next of kin form, dependants and contact details.

Where there are two or more wives, all of them should fill the forms unless they agree to nominate one of them as their legal representative. Such an agreement must be in writing and signed by each of them.

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Where the teacher and the spouse are both deceased, the children should nominate one of them to be paid on their behalf and ensure they have a written agreement signed by all and witnessed by the area chief.

The Commission also encourages the next of kin of deceased teachers to seek assistance from human resource officers at TSC county and sub-county offices when filling and submitting the documents required for processing the claims.

TSC only processes the claim then presents it to the National Treasury for payment. According to the Pensions Act (Cap.189), the benefit is a lump sum (one off) amount payable to the legal representative or dependents of a teacher who dies while serving on permanent and pensionable terms of service. The amount payable is equivalent to two years’ salary, calculated on the pay at the time of death.

Mandatory documents required are declaration forms, and Widows and Children’s Pension Scheme (GP 215) form the widow/widower declaration form is filled by a husband/wife whose spouse has passed away, while the Dependants’ Declaration form is filled by children where both parents are deceased or the deceased parent was not married, or by a parent, sibling, or other guardian in case of a deceased teacher who was not married and had no children.

The GP 215 Form is filled, together with the dependants’ declaration form, by a parent, sibling, or other guardian in the case of a male deceased teacher who was not married and had no children.

Teachers and other civil servants should note the following about the new contributory pension scheme (PSSS), which will be rolled out with effect from January 1st 2021

• Officers below 45 years will automatically join the Scheme w.e.f.  1^st January, 2021.
• Employees aged 45 years and above may opt to join the scheme by completing the option A window of three months with effect from 1^st January 2021 is provided to exercise the option.
• Employee who will not exercise the option shall remain in the Public Service Pension Scheme as provided for under the Pensions Act, Cap
• Employees serving on Temporary Terms of service and contributing to NSSF will be automatically converted to Permanent and Pensionable terms of service and shall cease contributing to NSSF with effect from 1st January, Upon conversion of the terms of service they shall be processed in accordance to the three categories above.

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Quick Facts about the January Contributory Pension Scheme As WCPS Contribution Ends 

• Members of the new contributory scheme shall complete beneficiary nomination
• Contributions to WCPS shall automatically cease upon joining the new contributory The contributions to this scheme shall be refunded upon exit from service.
• The current pension scheme shall be closed to new entrants with effect from 1st January,
• Authorized Officers shall deduct 2% of the employees’ basic salary and remit the same to the fund by the 10th day of the subsequent Any delay to remit the contributions will attract penalties.
• Employees joining the new contributory scheme shall be issued with a letter recognizing their period of service under the current pension The   benefits shall be accessed through the fund upon retirement.
• Widows and Children’s Pension Scheme (WCPS) and NSSF contributions will cease immediately an employee joins the new contributory s
• Employees aged below 45  years who are on   secondment to other government agencies shall automatically join   the new contributory scheme and contribute 2% of the basic salary based on salary scale of the seconding The government contribution of 15% of basic salary shall be remitted by the respective Agencies. Employees aged 45 years and above will exercise the option to join the PSSS. The 31%Pension contribution will automatically cease.
• Employees whose services were transferred from the National to the County Government owing to devolution of functions will automatically join the scheme and contribute 2% of the basic salary.

The newly created Public Service Super annuation Scheme that will kick off in January 2021 will impact so negatively on civil servants’ pay slips since they will suffer pay cuts. This is a move that was proposed by cabinet secretary for labour, Ukur Yatani to reduce the pension burden shouldered by the Exchequer. Under the current pension scheme, civil servants, unlike workers in the private sector, do not contribute to their pension since their benefits are paid from taxes.

Public Service Super annuation scheme, which will be rolled out from January 2021, will affect all civil servants including; teachers, police officers and prison officers.

The targeted group in the Public Service Super annuation scheme are employees who will be 45 years old and below as at 1^st January 2021. However, the employees above 45 years who feel interested in the new scheme will be free to apply for inclusion. Those aged 45 years and above will remain in the old scheme, which will be closed to all new employees.

All government employees will be required to contribute 7.5% of their basic pay towards the new pension scheme and the government will subsidize with a contribution of 15% towards the same.

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The teachers’ service commission, TSC, is determined to protect teachers against the negative impacts of the new pension scheme in teachers’ pay slips. That is why the pension scheme will be pegged on the basic salary and not gross salary. The balance in the basic salary after the pension deduction, plus the sum of all allowances, will be the new taxable income. This might significantly reduce PAYE since it will affect the tax brackets downwards, for some employees. Others may remain in their current tax brackets, but with a lower taxable income. Pegging the pension deduction on basic salary will also help the employees to evade double taxation of pension contributions and payouts.

The scheme will be implemented in a period of three years: In the first year, teachers will contribute 2% of their basic salary and the government will contribute 15%. During the first year of implementation, the male teachers will be cushioned by stopping WCPS deductions. In the second year, the teacher will contribute 5%, and the government 15%.Finally in the third year, the teacher will be deducted 7.5% but the government will give 15%. This will then be effected till the teacher retires.

Male civil servants usually contribute to the Widows and orphans pension scheme, WCPS, which is expected to end in January 2021, upon rolling out the Public Service Super annuation scheme. Once stopped, the WCPS, which is usually 2% of the basic salary, will be added to the current basic salaries. Being that the first implementation phase of the Public Service Super annuation scheme will be 2 % of the basic salary, the returned WCPS will cause a neutralization effect on the male civil servants’  basic salaries. No change therefore is expected on the basic salaries of male civil servants within the first year of implementing the Public Service Super annuation scheme. From January 2021, the salary scales for male teachers are as summarized below.

Starting January 2021, civil servants will suffer a pay cut for onward remittance in the newly created Public Service Super annuation Scheme. The move will be taken by the State to reducing the pension burden shouldered by the Exchequer.

The 7.5 % pension contribution will be implemented in three phases, beginning January 2021, where 2 % of the basic salary will be deducted till December 2021 . Beginning January 2022, the pension scheme will rise to 5 % of basic salaries.

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Under the current pension scheme, civil servants, unlike workers in the private sector, do not contribute to their pension and their benefits are paid from taxes. Some highlights of the scheme include;

• This scheme will be rolled out from January 2021. The scheme will affect all civil servants including; teachers, police officers and prison officers.
• The scheme will affect employees who will be aged 45 years and below as at 1^st January 2021. Though the employees above 45 years who wish the scheme will be free to apply for inclusion in the new scheme or remain in the old one. The current Public Service Pension arrangement will be closed to all new employees.
• All those employed by the government will be required to contribute 7.5% of their basic pay towards the fund and the government to subside with a contribution of 15% towards the same.
• TSC has taken care to protect teachers against the negative effect this may have on the pay slips.
• The scheme will be implemented in a period of three years: In the first year, teachers will contribute 2% of their basic salary and the government will contribute 15%. During the first year of implementation, the male teachers will be cushioned by stopping WCPS deductions. In the second year, the teacher will contribute 5%, and the government 15%.Finally in the third year, the teacher will be deducted 7.5% but the government will give 15%. This will then be effected till the teacher retires.
• The contribution will be deducted from the salary before tax is calculated. This will reduce the tax level and improve the pay of an employee, alongside helping the employee to evade double taxation of pension contributions and payouts.

The teachers’ basic pay after second phase of pension deductions are tabulated below. The pay however maybe higher in case SRC approves TSC CBA counter proposal.

Starting January 2021, civil servants will suffer a pay cut for onward remittance in the newly created Public Service Super annuation Scheme. The move will be taken by the State to reducing the pension burden shouldered by the Exchequer.

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Under the current pension scheme, civil servants, unlike workers in the private sector, do not contribute to their pension and their benefits are paid from taxes. Some highlights of the scheme include;

• This scheme will be rolled out from January 2021. The scheme will affect all civil servants including; teachers, police officers and prison officers.
• The scheme will affect employees who will be aged 45 years and below as at 1^st January 2021. Though the employees above 45 years who wish the scheme will be free to apply for inclusion in the new scheme or remain in the old one. The current Public Service Pension arrangement will be closed to all new employees.
• All those employed by the government will be required to contribute 7.5% of their basic pay towards the fund and the government to subside with a contribution of 15% towards the same.
• TSC has taken care to protect teachers against the negative effect this may have on the pay slips.
• The scheme will be implemented in a period of three years: In the first year, teachers will contribute 2% of their basic salary and the government will contribute 15%. During the first year of implementation, the male teachers will be cushioned by stopping WCPS deductions. In the second year, the teacher will contribute 5%, and the government 15%.Finally in the third year, the teacher will be deducted 7.5% but the government will give 15%. This will then be effected till the teacher retires.
• The contribution will be deducted from the salary before tax is calculated. This will reduce the tax level and improve the pay of an employee, alongside helping the employee to evade double taxation of pension contributions and payouts.

The 7.5 % pension contribution will be implemented in three phases, beginning January 2021, where 2 % of the basic salary will be deducted. The teachers’ basic pay after the deductions are tabulated below. In the same month, widows and children pension scheme( WCPS), which is usually contributed by male teachers, will cease to exist in teachers’ pay slips.