Era of Missing Files is Gone: TSC Says, as Gives List Services of Not Yet Digitized
The teachers service commission, TSC has digitized it s registry, bringing to an end the era of missing files for teachers.
Release of physical files from Teacher registry to various departments for action ceased and all operations were made electronic with effect from November 1, 2021.
In an internal memo dated November 1, 2021 issued by the Director of Administrative Services Ibrahim Mumin, the Commission says only files of teachers exiting the service by way of retirement, transfer of services, resignation or death will be considered for release on case-by-case basis, and this must be approved by the office of the director of administration or that of Deputy Director in charge of Records Management.
Other files that fall in this category are those under litigation process upon request by Directorate of Legal, Labor and Industrial Relations, teachers on new appointment and are yet to be on-board on the payroll, or teachers on internship.
According to the April 2021 figures from the Commission, there were about 224,075 primary school teachers in 22,821 public schools; 117,120 secondary school teachers in 9,043 public secondary schools and teacher training colleges; serving a learner population of 8, 071,662 in primary schools and 2,761,769 in public secondary schools and teacher training colleges.
Last month, the Commission advertised 1,038 internship vacancies in primary schools and 957 for secondary schools which were up for grab with over 300,000 unemployed teachers.
The TSC has been facing a serious problem of corruption allegation from Secretariat staff who causes files to disappear in order to demand for kickbacks from desperate teachers, who badly need services such as transfers, promotions, underpayment claims, appointment on payroll, and payment of various allowances among other things.
The manual system has been a major bloat in efficiency of operations at TSC, arising from the handling of over 331,000 physical teachers’ files.
For instance, in July this year, the Directorate of Criminal Investigation (DCI) uncovered a cartel believed to have swindled unsuspecting teachers millions of shillings on the pretext that they would be offered employment opportunities.
In its 2019-2023 Strategic Plan under its strategic objective of improving responsiveness to customer and stakeholder concerns, the Commission planned to convert all manual teacher records to digital formats.
The Commission launched a pilot phase of biometric enrolment and validation of teachers on May 17, 2021; which targeted teachers in 143 institutions spread across 7 counties namely Uasin Gishu, Homa Bay, Bungoma,Nyeri,Kilifi,Kitui and Garissa.
The launch which was overseen by Mumin at the Nyeri Boys High School was meant to maintain an up-to-date data of teachers, as he stated that the information captured in the process will create a database that will help inform the government in decision-making.
Mumin added that the data will help in verifying teachers’ distribution and utilization, validate enrolment in public schools and also validate teachers’ biodata and employment records while still establishing areas of specialization.
The data to be verified included the identification details of the teachers, letter of appointment, People living With Disabilities (PWD) certifications if any, and academic certificates that are run against preloaded data from the Integrated Personnel Payroll Data (IPPD).
The process involves capturing the fingerprints of teachers, validation of personal employment data, and taking of passport size photo.